Ten user-definable data management keys on this employee punch machine let you collect and/or display data as employees punch. Common data collection uses include department transfers, tips collected, job codes, or pay codes. The keys can also be defined to allow employees to review punches or find out about their job schedule, vacation time accumulated, hours worked, and other programmed information. To reduce keystrokes, the employee punch machine keys can also be set to automatically enter data such as a frequently used department number or in/out status.

Other data management key features include:

•Employee messaging
•Review of employee information fields
•Validation tables to ensure proper data entry and job schedule
•Restrict employee access to specific data management keys
•User defined prompts for job schedule monitoring
•Multi-level input sequences definable per key
•Decision menus to minimize keystrokes

Job Schedule by Employee
Employee job schedules may be downloaded to the HandPunch 4000 punch machine to restrict the times that an employee can punch. This can reduce unauthorized overtime as well as early “in” punches. A separate job schedule can be defined for each employee providing the ultimate in flexibility. Built-in Bar Code Reader Some installations require the use of a badge. For these situations, the HP4000 punch machine includes an integrated bar code reader that can be used for ID number entry. The swipe-type reader supports the most popular bar code formats and allows for infrared badges.

Communications and Networking
Whether your needs are to network two terminals or thousands, the HandPunch 4000 employee punch machine can be configured to meet your needs. Standard RS-485 communications makes networking terminals easy and reliable. Options include an Ethernet Communications Module and a high speed internal modem for remote sites. Each unit also provides RS-232 serial printer support. Edit-at-the-Clock Functions
The system allows supervisors to override user restrictions and to input such items as missed punches, planned vacations, sick time, etc. The password-protected mode provides greater supervisor flexibility by lessening the need for computer edits. Audit trails are available to ensure security.

Bell Schedules
The bell schedule lets you program the day, time, and duration of a series of bells. The bells can be programmed to signal the beginning or end of a shift, lunch, or break.

Door Control
The HandPunch 4000 employee punch machine provides the capability to unlock and monitor a door. An employee’s individual schedule may be used to restrict access.